A quick way to prioritise improvement ideas and suggestions

If you’re swamped with improvement ideas and suggestions, here’s a quick team-based approach to prioritising them – Ease and Effect:

  • Write each idea on a sticky note
  • In turn, read out / explain to the team each improvement idea
  • For each idea, first ask the team “How Easy do we think it would be to implement this idea?” Get the team to reach consensus on this – “Easy”, “Medium” or “Difficult”
  • Secondly, ask the team “If we did it, how much impact or Effect would this idea have?” Get the team to reach consensus on this – “High”, “Medium” or “Low”
  • Use a flipchart sheet or large piece of paper and draw out a 3 x 3 Ease and Effect Grid. Use the vertical for “Ease” and split this into the three categories  “Easy”, Medium” and Difficult. Use the horizontal for “Effect” and split this into the three categories “High”, “Medium” and “Low”.
  • After each idea has been reviewed and ranked, place the sticky note in one of the nine boxes, based on its “Ease” and “Effect” rating.
  • Prioritise the ideas based on the following ranking:
  1. Easy to do, with High Effect
  2. Easy to do, with Medium Effect
  3. Medium to do, with High Effect

Keep track of progress using a simple traffic light (RAG) system – ideas that you haven’t yet started are coloured Red, ideas that you’re currently working on are coloured Amber and ideas that have been completed are colured Green.







You can download a copy of the Ease and Effect Grid (and lots of other useful stuff) here: http://www.nicholsonconsultancy.com/free-downloads/

And if you’d like some help in running your own Ease and Effect sessions, contact Andrew.Nicholson@ImproveMyFactory.com

The Number Seven Motivator – “At work my opinions seem to count”

In the age of smartphones, 24/7 email and social media it’s easy to feel overwhelmed by communications. Employees can feel it’s difficult to make themselves heard, and managers can struggle to hear people above the continuous “white noise” of messages. As a result, frustration increases, motivation drops and stress levels rise.

That’s when a simple technique – “Ease and Effect” – cuts through the noise, engages employees, makes managers’ jobs easier and quickly gets the best ideas turned into actions.

“Ease and Effect” sessions are one of the simplest, most effective ways to give employees a voice, to translate good ideas into action, and to sustain your Continuous Improvement activities.

It’s often best to start with a small workgroup – perhaps five to ten people – and be specific about the areas that you’d like to tackle. Give the team a week or two to identify problems and wastes (think of “The Seven Visible Wastes”), then bring them back together for a short brainstorming session.

Ask the team to rate each idea as to how Easy it would be to implement (Easy, Medium or Difficult) and how effective it would be (High, Medium or Low effect). Start with the “Easy, High” ideas to get some quick wins, then move onto the “Easy, Medium” and finally the “Medium, High”. Keep track of progress and see how quickly motivation rises and performance improves!

… and if you’d like some practical help to implement “Ease and Effect” in your manufacturing business, contact Andrew.Nicholson@ImproveMyFactory.com